02/04/2024

Scheduling Analyst

Job Responsibilities

  • Development of a comprehensive functional knowledge of the bp scheduling and pay systems as well as the refinery’s standard operating procedures and relevant Collective Bargaining Agreements (CBA’s).
  • Timely and accurate application of these provisions to daily scheduling needs including identifying gaps in personnel availability such as vacations, holidays, disability, absenteeism, etc.
  • Work daily with Front Line Leaders to ensure that current refinery operating conditions and staffing needs are understood and addressed timely, efficiently and cost effectively.
  • Supports and schedules for major projects and turnaround maintenance activities including supporting organizations as required.
  • Develops and maintains accurate weekly and daily work schedules using Job Plan details and input from Operations, Maintenance, Laboratory, Security, and other supervision.
  • Effectively leads all required overtime canvassing and maintains employee fatigue requirements in compliance with the U.S. Refining Fatigue Policy.
  • Responsible for allocating staffing resources for on-shift work that requires a schedule break-in and adjustments to refinery-wide personnel.
  • Daily entry and review of employee work hours and ATAR coding into the Workforce scheduling tool to ensure accurate timekeeping, records, and payroll processing.
  • Ensures employees within their remit complete all required regulatory and compliance training as well as OSHA mandated physicals. Additionally, ensure that these employees also complete the annual Vacation Scheduling Process and adhere to the Vacation Scheduling Guidelines.
  • Works with the scheduling supervisor to develop pro-active improvements to the scheduling function as well as review and research complaints and grievances regarding scheduling and overtime.
  • Develops pro-active recommendations to address any concerns identified. Additional work, assignments and projects as needed.
Skills

Key Considerations And Required Skills & Competencies

  • Reputation for discretion, integrity, honesty, and ability to manage confidential information. Ability to maintain strict compliance with the bp Code of Conduct and accurately follow company rules and procedures.
  • Works under general direction to manage time critical needs in a dynamic and often high-pressure operating environment. Ability to analyze and interpret sophisticated contractual matters to ensure timely and proper workforce schedules, hourly payments, benefits, etc. Assimilates sophisticated and ambiguous data to identify key issues and aid decision making.
  • Ability to equitably apply bp policies, procedures, standard operating practices, CBAs, and other work rules - regardless of external influences or adverse circumstances.
  • Attention to precision and detail in all matters of scheduling and communication.
  • Focuses effort and prioritizes work to deliver business value including balancing short- and long-term business needs. Accounts for inter-dependencies between collaborators and willingly takes a leadership role when challenges occur.
  • Able to work in a team-based environment to accomplish shared goals. Demonstrates shared commitment to the success of the team and the wider organization.
     

Minimum Qualifications & Experience

  • High School Diploma or equivalent required with at least two years of demonstrated work history in a related field.
  • Proficient in Microsoft Office products (SharePoint, Word, Excel, PowerPoint, Outlook)
  • Experience using the Workforce scheduling system is highly preferred.
Job location

Whiting, chicago,IN

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