Marine Coordinator

Job Responsibilities

  • Ensure compliance with ExxonMobil corporate policies, industry standards, and government regulations
  • Manage the operations and scheduling activity of ExxonMobil cargoes and third party cargoes on behalf of ExxonMobil
  • Manage equipment from various third parties under existing or new contracts (Term Charter, Spot Charter, Contract of Affreightment, Charter Order, MTA, etc.)
  • Work with third party Vessel Owner Companies, ExxonMobil sites, Refining Optimizers, Traders and Commercial Schedulers to effectively satisfy Value Chain requirements
  • Generate scheduling orders (Nominations) using trade signals from Traders and Refining Optimizers
  • Identify and nominate suitable equipment for named cargo and ports
  • Ensure all marine equipment (including load and discharge terminal) is properly vetted prior to load through internal vetting system act as liaison with SRM Vetting on equipment approvals and facilitate closure of gaps, if needed
  • Input “jobs” / voyages and track equipment in SeaRiver’s Order Fulfillment and Accounting Program (Veson)
  • Formulate and issue appropriate voyage orders and letters of indemnity (as necessary)
  • Identify and seek opportunities for cost reductions through optimization of fleet ( i.e. outcharters, cleaning reductions, re-positioning, etc.)
  • Protect affiliate operational interests while covering unexpected operational upset requirements and facilitating general interest equipment deployment across circuit
  • Ensure most economic transportation is obtained and advise on transportation costs / rates for Affiliate evaluation
  • Ensure Affiliates are closely advised about schedules and operational matters through daily updates
  • Provide timely and accurate schedule, vessel, and voyage related operations information to internal stakeholders, vessel agents, and ship brokers to ensure vessel utilization and safety objectives are achieved (anticipated arrival and departure timing, in-port operations, lifting schedules, and other vessel/voyage data)
  • Arrange and optimize supply and delivery of bunkers for time chartered vessels
  • Work with sites to support and coordinate long-range planning and refinery turnarounds to ensure adequate equipment coverage and signal accuracy
  • Act as first point of contact for billing dispute and/or resolution with billing clerks / analysts
  • Maintain updated and accurate information in relevant voyage accounting systems to ensure freight and other voyage related charges are processed and paid in a timely manner
  • Work closely with Demurrage Claims organization to minimize losses and maximize value to ExxonMobil

We Are Looking For

  • Successful candidates will be highly motivated, commercially minded individuals interested in a dynamic career with a large multinational company
  • Individuals should be self-starters interested in expanding their knowledge of the Commercial Marine and Commercial Oil and Gas industry in a variety of assignments over their career


  • Bachelor’s degree or higher
  • Minimum of 5 years of Marine experience. Examples include petroleum product Scheduling, Marine Voyage Operations, Chartering, etc.
  • Ability to work after hours, outside of work schedule to resolve operational changes (operations activity occurs 24/7 and often requires communication off hours)
  • Strong organizational and interpersonal skills
  • Marine Operations at a Major IOC or Transportation Company
  • Commercial Oil & Gas experience
  • Maritime Industry knowledge
  • Sailing experience
  • Knowledge of transaction accounting and commercial contracts is also desirable as these will aid the individual's understanding of documentation requirements and payment processes and requirements
  • Specific knowledge of shipping logistics and shipping markets crude oil, oil products, chemicals, lubes and petroleum specialties
  • Specific knowledge of ship and port operations and dispatch
  • Commercial mindset to logistics, aptitude for optimizing activities
  • Understanding of and experience in tanker charter parties, ship load patterns, trade lanes and claims (demurrage and cargo loss, quality)
  • VIP knowledge a plus
  • Views of how competition optimizes voyage execution
  • Analytical, ability to identify and execute optimization opportunities (to maximize revenue gen or minimize cost output) on a marine asset
  • Creative and innovative, driven, high energy, self-starter and barrier breaker


  • Commercially minded
  • Strong analytical skills
  • Able to work in a diverse workplace
  • Adaptable to time pressures and changing work priorities, such as increased work-load periods or tight deadlines
  • Focus on becoming a contributing member to a team
  • Attention to detail
  • Self-confidence and presence
  • Exert and maintain a high level of energy, effort and drive to get the job done correctly
  • Competent in the use of computers and Office software
  • Strong communications, good oral and written English language skills

Leadership Qualities

  • Creates a sense of ownership and commitment consistent with the general interest
  • Drives excellence
  • Develops others to their full potential/influence without authority
  • Promotes productive impact across organizations
  • Effectively manages external relationships
  • Honesty and integrity
  • Commitment to high standards


Job location

Machelen, Flemish Region, Belgium