Operations Assistant

Job Responsibilities

Operations Assistant Job In Port Adelaide,Australia

  • Monitor validity of crew qualifications and certifications and maintain database of records

  • Liaise with external vendors to coordinate travel booking and work permits for foreign seafarers and office staff as required

  • Oversee the onboarding and offboarding process for seafarers

  • Coordinate training, permits, inductions and site visits for management and stakeholders

  • Assist in processing of invoices and creation of purchase orders

  • Support technical management and vessels with maintenance of vessel certification systems

  • Support the local office with adhoc administrative duties including coordination of catering, setting/tidying up of meeting rooms, arranging meetings and events, preparation of documentation, etc, as required


  • Demonstrated experience in administration and knowledge of clerical procedures and systems

  • Exceptional communication skills with the ability to liaise with various internal and external stakeholders

  • The ability to work effectively under pressure, manage priorities and meet deadlines

  • High attention to detail and accuracy of work

  • Experience in developing and streamlining processes and procedures

  • Proficient computer skills and in-depth knowledge of MS Office Suite


It would also be beneficial if you have:

  • Tertiary qualifications in business administration or a similar discipline

  • Previous experience in the maritime industry


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Job location

Port Adelaide,Australia