Operations Coordinator

Job Responsibilities

  • Work collaboratively across teams, being the designated point of contract for field personnel.
  • Managing a complex workload to deliver the provision of permanent and contract employees for a diverse range of positions (on and offshore) in a timely and cost-efficient manner to suit client and internal requirements. Often at short notice requiring additional out of hours work.
  • Establishing and maintaining a manpower & project planning data stream for senior management.
  • Support site-based workforce with travel, training, and ad-hoc requests all as more specifically outlines below.
  • Manage all personnel training and competency records and maintaining the training matrix and systems to ensure all personnel are fully compliant with company, client and legislative requirements. Maintain all certification and records ensuring they are current and verified.
  • Ensure all Petrofac policies and processes are followed and facilitate inductions and other onboarding requirements.
  • Book and coordinate all training, medicals and inductions.
  • Maintain and issue all PPE required for personal. Manage stock checks and assist in ordering requirements with supply chain.
  • Support HSE and HR with site-based workforce repatriation from any sickness or injury in the field.
  • Manage all travel and communications for crew and personnel with mobilisations between sites and points of hire.
  • Administration and preparation of all company site-based rosters.
  • Manage and administer emergency response roster as advised by HSE.
  • Contributing to team deadlines and supporting HR in recruitment and manning for projects.
  • Communicating and responding in a timely manner to client/crew as required.
  • Supporting all HSE training for Emergency response and compliance.
  • Fostering strong relationships with all team members both in the office and on sites
  • To ensure that all systems & processes required to provide this service both internally and externally are adhered to at all times and are updated as legislation and processes are amended.
  • Demonstrating creativity to identify solutions to ensure we are always represented as best in industry.
  • Strong understanding of working in a team, with tight timelines and attention to details is key
  • Using technology such as social media, various web-based applications and Crew and travel tracking systems - in particular, experience of using Oracle, is advantageous
  • Ability to self-organise tasks the demands of the role in a systematic and consistent manner to enable accurate and timely communication via; reporting, written & verbal updates and up to date maintenance of databases.
  • Self-motivator and proactive in all aspects of their work
  • Excellent communication skills and ability to greet and address all stakeholders and team mates in a positive and polite manner
  • Ability to effectively communicate with senior leaders
  • Understanding of how businesses work and the external factors which will affect the organisation
  • Ability to make good and timely decisions based on analysis and judgement whilst demonstrating a thorough understanding of the associated risk and potential consequences
  • Open to change and able to deal with ambiguity
  • Negotiating and influencing skills
  • Excellent relationship builder, with clients, candidates and internal teams
Job location

Perth, Western Australia, Australia