SCM Chartering Specialist

Job Responsibilities

• Ensure chartering category involvement for marine asset procurement activities, covering the entire project life cycle, from Request for Quotation till project close out.
• Determination of the appropriate strategy with the AMEC SCM Chartering Lead, for the chartering requirements, always keeping continuous communications with the SCM Project Lead as well.
• Development and implementation of chartering strategy for each requirement in accordance to the Project Schedule.
• Work in accordance to Subsea 7 approved procedures, using available SCM tools and in accordance with Subsea 7 Business Code(s) of Ethic.
• Discuss on daily basis with the AMEC SCM Chartering Lead the main chartering criticalities and potential synergies amongst the different projects.
• Address specific SCM related requirements of Main Contracts or Client specification.
• Prepare the Project Special Terms for chartering together with the Project Contract Manager and monitor carefully any liability and risks with Vessels Owners that may impact the Project in meeting these requirements.
• Follow the List of Subcontractors/ Owners pre-approved by Subsea 7 in Ariba, If needed, source and propose alternative Vessels Owners based on approved SCM strategy within the Project and solid technical justification.
• Assist the AMEC SCM Chartering Lead to develop and supervise the regular updating of the Project Procurement Status Report and provide accurate and timely status reports of SCM activities for inclusion in the Project routine reporting and on other special occasions as required.
• Coordinate with the various departments to ensure all requirements are included in pre-qualification and tender documents including flow down and prepare/issue the Invitation to Tender to the selected Vessels Owners.
• Perform commercial and contractual analysis, schedule evaluation of bids,
• and incorporate technical evaluation from Engineering, QA/QC & HSSEQ.
• Finalize the bid summary and make recommendations to the AMEC SCM Chartering Lead for technically acceptable solutions.
• Highlight all discrepancies in SCM processes, identify related risks and propose actions to minimize such risk.
• Review the Internal Recommendations to Award as well as any documentation required for Client/ Company, making sure they include proper technical-commercial evaluation report and seek approval by the proper authorized personnel following the Main contract requirements.
• Prepare, review and issue Chartering subcontracts/ Charter party agreement prior approval by the proper authorized personnel.
• Organize the Kick off meeting with Vessel Owners, ensuring in particular that deliverables (including HSE’s), schedule, scope of work are clearly explained and understood.
• Review all correspondences and take necessary actions as required.
• Maintain all documents and files for each Award in an orderly fashion.
• Continuously endeavours to optimise cost, quality and schedule flexibility in field of chartering.
• Manage post award activities relate to call down mechanism, onhire of Vessels, assist in operation or project team whenever required to ensure Owner provide the required services according the Charter party agreement/ Subcontract.
• Manage vessel data, vessel firm and optional period and ensure required insurance in place.
• Review Owners or Subcontractors invoices and charges, ensure claims are eligible and response on timely manner as per Charter Party agreement. Ensure service entry sheet are created on time, approve and process in the system. Resolve any dispute with respective department if required and ensure payment release on time.
• Manage required vessel extension and negotiate all Variation Orders and get approvals commitment amendments with the support of Contract Engineers. Ensure all paperwork approved, PR and PO issued on time and relevant addendum or change order issued in timely manner. Ensure all post award activites are follow up closely till project completion.
• Ensure Vessel demobilization and return to Owners and maintain the on and offhire record.
• Ensure Statement of Final account are signed off and close out report issued upon project completion.
• Ensure feedback and Subcontractors/ Owners Performance Evaluations upon completion of works by use of the saving and Value Capture/Overrun Report and Supplier/Subcontractor Performance Assessment.